June 15

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Learn how creating systems makes you more productive

By Ralph Varcoe

June 15, 2020

productivity hacks

1.13   Create Systems

Productivity hack no.13 from '60 Ways to Hurray! by Ralph Varcoe.


There are some tasks that we all have to do regularly. Others are similar in nature.

Say you’re a writer or blogger and one of your goals is to write 3-5 blog posts a week, each of 500-600 words. Each one of the posts needs to be about something your readership will be interested in.

While the topics for each post may be different, there are lots of things that are the same or similar. Let’s break them down:

  • Decide on topic area
  • Research topic
  • Find 3 good references
  • Write an introduction
  • Tell a story about how the topic has been applied
  • Suggest how the reader can benefit from it
  • Engage with the readership
  • Promote a call to action
  • Write a title that’s eye-catching
  • Find an appropriate image
  • SEO optimise the post
  • Publish the post
  • Add post to social media schedule app

This process is going to be broadly the same for every post so it would be really useful to have a checklist that ensures consistency every time a post is written and published.

You can do this in other areas of your life too. Practically all areas. Study what you do on a daily basis that’s routine, where things are repeated. Then define the steps that are taken and turn these into your system for completing that task.

The more systems you have the more things will become habitual and the easier it will be to complete your goals or other daily tasks.

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Ralph Varcoe

About the author

For over 20 years, Ralph has run sales and marketing teams across large enterprises and smaller start-ups, at companies such as Orange, Tata Communications, Virgin Media, Spirit Ai and others. He brings a wealth of experience in personal and professional development with a laser focus on enabling people to achieve more than they thought possible. He's a published author and musician with a passion for creating - be that change, the right solution, exciting campaigns, the right environment for customers to succeed, or podcasts, videos and written content.

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