June 16

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If you can do it quickly, just get it done and shorten your to do list

By Ralph Varcoe

June 16, 2020

productivity hacks

4.5   Next, the Quick Dos

Productivity hack no.45 from '60 Ways to Hurray! by Ralph Varcoe.


Throughout every day there are new tasks which pop up. Ones you didn’t see coming but nevertheless need to get done at some point.

Do they all need to go on your To Do list? Should you run all of them through your Important/Urgent qualification process? The answer is that it depends on how big the task is and how long it will take.

If it’s the need to fill in a form for your team quiz night stating your team name, how many bottles of white/red/water you’ll need to pre-order, and adding your credit card details for the entry fee, it’s a task for the To Do list because that’s going to take a bit of time and coordination with your team mates.

If it’s that you discover you’ve pretty much run out of medication and need a repeat prescription and it takes approximately 90-120 seconds to log on to the doctor’s website to request it or call their reception desk to ask, then just do it. Straight away.

Any tasks that pass the ‘fewer than 2 minute’ rule should get done immediately.

If they’ll take longer, add them to your To Do list.

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Ralph Varcoe

About the author

For over 20 years, Ralph has run sales and marketing teams across large enterprises and smaller start-ups, at companies such as Orange, Tata Communications, Virgin Media, Spirit Ai and others. He brings a wealth of experience in personal and professional development with a laser focus on enabling people to achieve more than they thought possible. He's a published author and musician with a passion for creating - be that change, the right solution, exciting campaigns, the right environment for customers to succeed, or podcasts, videos and written content.

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